ExhibitDeadlines In development

For exhibit-management agencies

Exhibitor deadlines and order tracking.

Find the applicable show deadline before a last-minute order becomes expensive.

ExhibitDeadlines is being built to turn the correct exhibitor manual into a source-linked, booth-specific deadline checklist — with every date's certainty shown and every unknown kept in plain sight.

See a synthetic sample How it will work

Not yet available. Nothing on this site processes documents or collects data.

The date that matters is somewhere in the manual. Which one applies to this booth is the hard part.

  • Wrong show year. Last edition's manual still ranks first.
  • Wrong booth type. Shell-scheme rules don't bind a space-only build.
  • Wrong time zone. "5 pm" means the venue's clock, not yours.
  • Revised deadline. An organizer amendment quietly moves one service.

Any of these can cause real expense. Some deadlines are TBD or date-only. And order price depends on service, channel, quantity, taxes and conditions — not just the date.

How it will work

Six steps from manual to reviewed checklist.

A restrained workbench for coordinators and account leads — not a chatbot. The model proposes; a person confirms.

  1. 01

    Confirm the edition

    Show, year, client and booth are pinned before any task is extracted.

  2. 02

    Admit the evidence

    Upload the English PDF or HTML export you have. Files are quarantined and checked first.

  3. 03

    Review coverage

    See every admitted page, the original excerpt beside each proposed value, and what was not covered.

  4. 04

    Confirm due semantics

    Instant, date-only or TBD — plus the venue's time zone and which booth types it applies to.

  5. 05

    Freeze a snapshot

    Resolve findings, then freeze a labelled, read-only version. New evidence creates a new revision.

  6. 06

    Export & act — yourself

    Download the checklist and an .ics file. Place orders manually, then record the receipt as evidence.

Date certainty

Three kinds of deadline. Never blurred together.

A manual that says "October 1" hasn't told you a time. Treating it as midnight — in the wrong zone — is how orders slip.

instant

Sep 28, 17:00 America/Chicago

A real moment in the venue's IANA time zone. Ambiguous or nonexistent local times around a DST change need an explicit offset confirmed.

date_only

Oct 1 all day, no time given

Stays a date. No invented midnight cutoff. In the calendar file it's an all-day event, ending on the next local date.

tbd

To be determined unresolved

Shown as unresolved, never a blank that looks like "done". It can't be scheduled as a guaranteed due time.

Amendments

When the organizer changes one thing, only that thing changes.

The manual says electrical advance rate: October 1. A later amendment moves only freight delivery to October 3. Step through it:

Synthetic timeline from September 26 to October 6 26SEP 27 28 29 30 1OCT 2 3 4 5 6 Furnishings · 17:00 Electrical · advance rate unchanged Freight · warehouse delivery stale candidate Rigging TBD off-calendar
  • ElectricalOct 1 · date onlyConfirmed
  • FreightOct 1 · date onlyConfirmed
  • RiggingTBDUnresolved
BEGIN:VEVENT
UID:freight-7f3a@exhibitdeadlines
SEQUENCE:0
DTSTART;VALUE=DATE:20261001
DTEND;VALUE=DATE:20261002
SUMMARY:Freight · warehouse delivery
END:VEVENT

The original manual yields two date-only tasks and one TBD.

Synthetic example. Not a real show, organizer or customer.

Sample output

One booth. Every applicable deadline. Its source. Its certainty.

What a coordinator would receive for one client and one booth at one show edition.

DEADLINE PACK · SNAPSHOT r3 · DRAFT

Synthetic Expo 2026 — Client A · Booth 1418 · space-only

Venue TZ America/Chicago Sources manual v2 · amendment 1
RequirementApplies to this boothDueKindSourceStatus
Booth furnishings orderYes — space-only Sep 28, 17:00 CDTinstantManual p.12 Confirmed
Electrical — advance rateYes — all booth types Oct 1date_onlyManual p.21 Confirmed
Advance warehouse freightYes — space-only Oct 3 revised from Oct 1date_onlyAmendment 1 §2 Review required
Rigging requestUnknown — depends on hanging sign TBDtbdManual p.34 Unresolved
Shell-scheme carpetNo — shell scheme only ——Manual p.18 Not applicable
AV supplier manualUnknown Unknown—Linked, not admitted Out of scope

PRICE TIER · ELECTRICAL 20A OUTLET · 1 unit · same channel & tax basis

Advance
USD 142.00
Standard
USD 213.00

Potential tier difference USD 71.00 — not cash saved. Computed only when service, unit, quantity, channel and tax basis match.

THIS PACK DOES NOT ESTABLISH

  • That every show obligation is listed
  • Fire-safety, rigging or insurance compliance
  • That any order was placed or accepted

Boundaries

An evidence workbench. Not an autonomous agent.

Designed to

  • Link every date back to its source page
  • Keep unknown, missing, zero and not-applicable distinct
  • Require a person to confirm critical facts
  • Mark tasks stale when a manual changes
  • List linked material that wasn't covered
  • Keep each client's case and exports separate

Will not

  • Place, pay for or accept orders
  • Write to your calendar — it exports .ics only
  • Declare fire-safety, rigging, insurance or customs compliance
  • Guess a time zone or a midnight cutoff
  • Guarantee that all show obligations are found
  • Handle registration, ticketing, lead retrieval, travel or shipping

Built for small exhibit-management agencies handling ten or more client/show engagements a year across multiple organizers — where coordinators prepare each show's tasks and the account lead approves what applies to each client.

Status

Honest about where this is.

  1. SpecificationScope, domain rules and security model written
  2. Synthetic foundationBuild-ready spike with synthetic data only
  3. DiscoveryNot yet run — needed before product build
  4. Product buildNot started
  5. PilotNot started — no customers, no live data

There is no product workflow, account, database, customer data or paid service on this site.